ClubTrack replaces paper sign-in sheets, cash boxes, and scattered notebooks with one dashboard — attendance, GCash/Maya/QRPH payments, certificates, and reporting, on web and mobile.
A notebook for attendance, a phone gallery for GCash screenshots, a drawer for belt certificates. None of it talks to each other — and none of it tells you who's about to quit.
Paper sign-in sheets make fading engagement invisible — until a member has already quietly stopped coming.
No visibility into who's paid, who's overdue, or how collections are trending from one month to the next.
Belt promotions, competition results, and certificates are scattered across staff and easy to lose.
Active students, this month's collections, outstanding balances, and today's attendance rate — updated live.
Members submit proof of GCash, Maya, or QRPH payment; you approve it and it posts to billing automatically.
Unlimited, 2x/week, 3x/week — set any plan, with family discounts built in.
Students time in with a face scan or manual search — no more sign-in sheets at the front desk.
ClubTrackEvery module below is part of the same system — no add-ons, no separate logins, no exporting data between tools.
Face recognition, QR scan, self-service kiosk, or staff manual entry — all logged to one record.
Members pay via your club's own GCash, Maya, or QRPH code; nothing posts until you verify the proof.
Design a certificate template per achievement, issue print-ready PDFs with a scannable proof of authenticity.
Revenue trends, at-risk students, belt distribution — filterable by date range, exportable to PDF.
Monthly invoicing runs itself; family and promo discounts apply automatically.
Every login, payment approval, and record change is logged — permanently, and cannot be edited from the app.
Everything on the web portal, mirrored for students, parents, and coaches on iOS and Android.
Parents reach their child's coach directly; coaches reach parents of the students they teach.
Owners, coaches, parents, and students each get exactly what they need — nothing more.
Students, billing, payment verification, certificates, reports, and the full audit trail, across every branch.
Score technique, discipline, fitness, and sparring in seconds — not just on test day. Promotion readiness shows up in one clear view.
See each child's belt, attendance, and balance in one account. No more texting the coach to ask if a payment went through.
Attendance history, current balance, and belt-readiness percentage, plus a QR-verifiable copy of every certificate earned.
Most clubs are fully set up and taking their first digital payment within a day.
Add your branch, logo, and geofenced location for check-in.
Every student and parent gets a login automatically — no manual account setup.
Upload your GCash/Maya/QRPH QR codes and configure your membership plans.
Open the kiosk, invite your team, and start checking students in.
A permanent, append-only audit trail sits underneath the whole system — because it's your club's money and your members' records.
Logins, payment verifications, and record changes can never be edited or deleted from the app.
Every change to a student, payment, or invoice records exactly what changed and who changed it.
Each account reaches only its own data — a coach never sees another coach's class roster.
Passwords and tokens are stripped before anything is ever written to the audit trail.
Every plan includes the full feature set — attendance, payments, certificates, and reporting. You only pay more as your roster grows.
No installation is required to use the web portal from any browser. A native mobile app is also available for students, parents, and coaches, with the same features as the web version.
Cash, GCash, Maya, QRPH, card, and bank transfer. For QR-based payments, a member submits a screenshot and reference number, and staff verify it before it posts to billing — so nothing is marked paid unchecked.
No. Every coach account is scoped to only the classes they actually teach — for attendance, evaluations, and rosters alike. Only the club owner/admin sees across the whole club.
Your data belongs to your club. Student records, attendance history, and financial reports can be exported at any time.
Students enroll a face profile once. At check-in, the kiosk matches their face and confirms they're within the club's configured location before logging attendance. A manual search-and-tap option is always available as a fallback.
Plans are billed on terms agreed with your account manager during setup — reach out to sales for specifics for your club's size and needs.
Bring your club to the next level — one dashboard for attendance, payments, and every member you coach.